{"id":734,"date":"2013-08-01T01:15:42","date_gmt":"2013-08-01T05:15:42","guid":{"rendered":"http:\/\/162.144.41.148\/~msinc\/__production\/website\/?p=734"},"modified":"2013-08-01T01:15:42","modified_gmt":"2013-08-01T05:15:42","slug":"medicus-solutions-hipaa-security-series-volume-1","status":"publish","type":"post","link":"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/","title":{"rendered":"Medicus Solutions HIPAA Security Series &#8211; Volume 1"},"content":{"rendered":"<p>Over the past few months, Medicus Solutions has received a number of questions from our practices over the release of the new security rules.\u00a0 Because of this, we are releasing our HIPAA Security Article Series over the next eight (8) weeks.\u00a0 The intent of these articles is to educate practices on what they should be doing and provide information on how Medicus Solutions is addressing HIPAA security for our clients.\u00a0 We have added a count-down timer with the Omnibus Rule compliance date for your convenience.\u00a0<\/p>\n<p>[ujicountdown id=&#8221;Time Remaining until New HIPAA Compliance Required&#8221; expire=&#8221;2013\/09\/23 00:00&#8243; hide = &#8220;true&#8221;]<\/p>\n<p>&nbsp;<\/p>\n<p><b><span style=\"text-decoration: underline;\">Medicus Solutions HIPAA Security Article Series (1 of 8)<\/span><\/b><\/p>\n<table border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td valign=\"top\" width=\"355\">\n<p><b><i>HIPAA Security:\u00a0 What you should know!<\/i><\/b><\/p>\n<p><b><i>\u00a0<\/i><\/b>\u2026..\u00a0 Over the years, there really hasn\u2019t been an enforcement body, or at least never one with a presence which has been seen. \u00a0The HIPAA Privacy and Security final rule, also known as the HIPAA Omnibus Rule, has been put in place by The Department of Health and Human Services (HHS) and the Office of Civil Rights (OCR) who are enforcing HIPAA security.\u00a0 The Omnibus Rule went into effect March 26, 2013, and compliance is required no later than September 23, 2013. \u00a0Below is part of an article on <i>HealthcareITNews.com<\/i> in reference to the HIPAA Omnibus Rule.<b><i> <br \/><\/i><\/b><\/p>\n<\/td>\n<td valign=\"top\" width=\"283\">\n<p><b><i><a href=\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium wp-image-735\" alt=\"HIPAAPrepare\" src=\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\" width=\"170\" height=\"176\" \/><\/a><\/i><\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><i>\u00a0\u201cAccording to Jorge Rey, an associate principal and the director of information security and compliance for Kaufman, Rossin, the biggest difference in the new rule is a change in breach notification. Under the old rule, providers were presumed innocent of harming patients when a breach occurred \u2013 until they proved otherwise. Under the new rule, providers are presumed guilty of harming patients when data is breached. They will have to prove their innocence.\u00a0 According to Rey, OCR has already prosecuted five covered entities, with the settlements ranging from $50,000 to $1.7 million. The smallest OCR enforcement action involved the breach of fewer than 500 records. \u201cI think they are putting out the message that they are serious about enforcement. They are going after small and large cases,\u201d Rey says\u2026.He said he had received emails from OCR indicating the agency is starting to hire enforcement officials. \u201cThere\u2019s going to be a lot of enforcement going forward,\u201d he says\u2026The main reason covered entities ran into big problems with OCR last year, was they didn\u2019t conduct risk assessments,\u201d he says. \u201cProviders should identify all of their vendors with access to personal health records and ensure they are protecting it according to the new HIPAA rule\u201d.<\/i><sup>1<\/sup><\/p>\n<p>There is a lot of information to process.\u00a0 Below we are going to bullet out each item in an effort to make it easy to follow the topics and make any action lists which you need.\u00a0 These items are items you should start to do immediately.<\/p>\n<p><b><span style=\"text-decoration: underline;\">What do you need to know?<\/span><\/b><\/p>\n<ul>\n<ul>\n<li><b>Are your vendors compliant?\u00a0 &#8211; <\/b>Any vendor partner you have which has access to ePHI, a business associate, falls under the new rules and should be compliant by September, 26, 2013.\u00a0 As many practices know, meeting HIPAA requirements is time consuming and costly for the business to put in appropriate policies and procedures.\u00a0\n<ul>\n<li>Many IT companies, big and small, are not even aware that they fall under the new law and requirements.\u00a0 Our goal is to educate practices that your IT partner is one of the largest risks to the practice as they hold the keys to the kingdom so to speak.\u00a0 Talk to your Business Associates about their responsibilities. Let them know that:\n<ul>\n<li>HIPAA requires them to appoint someone who will be responsible for their compliance<\/li>\n<li>They must implement policies, procedures, and end user training<\/li>\n<li>They are to protect your data from loss or unauthorized access<\/li>\n<li>They must create evidence of compliance as they work with you<br \/>1)\u00a0\u00a0\u00a0\u00a0\u00a0 Computer \/ Server Security Patching<br \/>2)\u00a0\u00a0\u00a0\u00a0\u00a0 Antivirus Updating<br \/>3)\u00a0\u00a0\u00a0\u00a0\u00a0 Backup Logs<br \/>4)\u00a0\u00a0\u00a0\u00a0\u00a0 Firewall Logs<br \/>5)\u00a0\u00a0\u00a0\u00a0\u00a0 Hardware Reports<br \/>6)\u00a0\u00a0\u00a0\u00a0\u00a0 Equipment Destruction Certificates<br \/>7)\u00a0\u00a0\u00a0\u00a0\u00a0 Etc<\/li>\n<li>None of your patient data may be moved or disposed of without your prior authorization<\/li>\n<li>They MUST make sure all of their subcontractors are compliant with the protection of your data<\/li>\n<li>They MUST report any loss or unauthorized access of your protected data, no matter how small, as soon as they are aware of the loss.<\/li>\n<\/ul>\n<\/li>\n<li>It is the responsibility of the Covered Entity, the practice, to ask the right questions to ensure that the business associate is meeting these requirements to protect the practice and the patient\u2019s ePHI.<\/li>\n<li>Below is information from the bill:<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/ul>\n<p style=\"padding-left: 90px;\"><i>(a) Application of Security Provisions \u2013 Sections 163.008, 164.310, 164.312, and 164.316 of title 45, Code 45, Code of Federal Regulations, shall apply to a business associate of a covered entity in the same manner that such sections apply to the covered entity.\u00a0 The additional requirements of this title that relate to security and that are made applicable with respect to covered entities shall also be applicable to such a business associate and shall be incorporated into the business associates agreement.<\/i><\/p>\n<ul>\n<li><b><i><span style=\"text-decoration: underline;\">NEW<\/span><\/i><\/b><b><i> <\/i><\/b><b>Updated HIPAA Business Associate Agreements \u2013 <\/b>Ensure that you have <b><i>NEW <\/i><\/b>updated BAA\u2019s in place with all vendors who may have access to patient ePHI by 9\/23\/2013.\u00a0 Create a list of every organization and individual you work with that comes in contact with patient data. Think hard so you include equipment providers, utilization review consultants, revenue cycle management consultants, regulatory agencies, records storage warehouses, IT companies, EMR providers, transcriptionists, collections agencies, etc.\u00a0 Below is a list of items to consider<\/li>\n<\/ul>\n<table style=\"width: 600px; height: 179px;\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>IT Partner \/ Company<\/li>\n<li>Shredding Companies<\/li>\n<li>Consultants<\/li>\n<li>Accountants<\/li>\n<li>Independent Transcriptionist<\/li>\n<li>Attorney<\/li>\n<li>Collection Companies<\/li>\n<li>Healthcare Equipment Companies<\/li>\n<li>(new in the 2013 Final Rule) Companies that provide storage for paper and electronic data<i>, even if they never access the data<\/i>.<span style=\"text-decoration: underline;\"><br \/><\/span><\/li>\n<\/ul>\n<\/td>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>PM \/ EMR Company<\/li>\n<li>Lab Company<\/li>\n<li>RHIEs<\/li>\n<li>Radiology Facilities<\/li>\n<li>Data Backup Companies<\/li>\n<li>Regulatory Agencies (like JCAHO)<\/li>\n<li>Cleaning Company <i>(Recommend Confidentiality Agreement due to access to patient ePHI throughout the office)<\/i><b> <\/b><\/li>\n<li><b>Etc.<\/b><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li><b>Update Notice of Privacy Policies and distribute according to the new rule requirements<\/b><\/li>\n<li><b>Update Privacy &amp; Security Manuals &#8211; <\/b>Update all policy and security manuals which are affected by the new rule prior to 9\/23\/2013; specifically forms, breach notification, policies and processes, patient authorization forms, deceased patient release of information form and processes, friends and caregiver communication forms and policies, etc<b>.<\/b><\/li>\n<\/ul>\n<p><b><span style=\"text-decoration: underline;\">How is Medicus Solutions Helping Our Customers?<\/span><\/b><\/p>\n<p>For years Medicus Solutions has been helping ambulatory practices with IT support and more!\u00a0 We keep up with the industry requirements so that you don\u2019t have too.\u00a0 What separates us from other vendors is our understanding of the healthcare arena and the compliance requirements associated with HIPAA Security.\u00a0 Medicus Solutions is happy to announce the release of our HIPAA Security Packs, <b><i>HIPAA Pack 1<\/i><\/b> and <b><i>HIPAA Pack 2<\/i><\/b>.\u00a0 For all <b><i>Medicus Practice++ Support <\/i><\/b><i>customers, <b>HIPPA Pack 1<\/b><\/i> is included in your standard monthly support agreement with no extra charge and below is a summary of what this includes:<\/p>\n<table border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td colspan=\"2\" valign=\"top\" width=\"638\">\n<p align=\"center\"><b><span style=\"text-decoration: underline;\">Medi-HIPAA Pack 1<\/span><\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>Security Patch Reports<\/li>\n<li>Global Security Policy Review \/ Recommendations<\/li>\n<li>Network Security Policies<\/li>\n<li>Computer Screensavers \/ Lockout Policies<\/li>\n<li>Backup Reports <b>(Medi-Vault Backup Customers)<\/b><\/li>\n<li>Backup Testing \u00a0<b>(Medi-Vault Backup Customers)<\/b><\/li>\n<li>Hard Drive Shredding Services + Certificates of Destruction*<\/li>\n<\/ul>\n<\/td>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>Antivirus Reports<\/li>\n<li>User Security Audits \/ Reports<\/li>\n<li>Terminal Server Sessions Security Restrictions<\/li>\n<li>Removable Storage Policies<\/li>\n<li>Password Policies<\/li>\n<li>Security Audit Policies<\/li>\n<li>Wireless Network Security Policies<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>*$25 c<i>ost per hard drive for drive shredding services <\/i><\/p>\n<table border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td colspan=\"2\" valign=\"top\" width=\"638\">\n<p align=\"center\"><b><span style=\"text-decoration: underline;\">Medi-HIPAA Pack 2<\/span><\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>Vulnerability Scanning Annually<\/li>\n<li>Network Mapping<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/td>\n<td valign=\"top\" width=\"319\">\n<ul>\n<li>Firewall Logging &amp; Reporting <i>(requires Sonicwall firewall w\/ current security subscription)<\/i><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>You ask\u2026.what do I need to do to get going with <b><i>Medi-HIPAA Pack 2<\/i><\/b>?\u00a0 Some additional information will be sent to all Medicus Practice++ customers directly on how to sign up for <b><i>Medi-HIPAA Pack 2 <\/i><\/b>by the end of the week.<\/p>\n<p>To ensure our customers security and success, Medicus Solutions is happy to communicate that we have<\/p>\n<ul>\n<li>Completed our own HIPAA Security Policies and Procedures,<\/li>\n<li>Completed full background checks on all members on our team,<\/li>\n<li>Completed HIPAA security training for all members on our team,<\/li>\n<li>Completed our security risk assessment,<\/li>\n<li>Completed our vulnerability scanning,<\/li>\n<li>Created full network mapping,<\/li>\n<li>Encrypted all laptops in our fleet,<\/li>\n<li>Implemented Two-Factor Authentication for access to computers and critical systems,<\/li>\n<li>Full security operational logs and forms for all HIPAA required items,<\/li>\n<li>Logged all A\/V, security patching, firewall security logs, backup logs,<\/li>\n<li>Enforced all security policies internally,<\/li>\n<li>Logged connections to customers systems linked to support tickets in our system per member of our team,<\/li>\n<li>And executed HIPAA Business Associate Subcontractor agreements in place with our secure email provider, backup and disaster recovery provider, and all other partners with potential access to our systems or customer data.\u00a0<\/li>\n<\/ul>\n<p>Medicus Solutions is committed to our client\u2019s success and will continue to stay ahead of changes related to HIPAA security.\u00a0 Please keep an eye out for our HIPAA Security Article 2 which will be released next week; the week of August 5<sup>th<\/sup>.\u00a0 We will also begin an FAQ\u2019s section on our website to post commonly asked items in our effort to help continue to streamline communication to all of our clients.<\/p>\n<p><b><i>&#8211; Medicus Solutions Team<\/i><\/b><\/p>\n<p><sup>1<\/sup> \u00a0http:\/\/www.healthcareitnews.com\/news\/get-set-new-hipaa-has-teeth<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Over the past few months, Medicus Solutions has received a number of questions from our practices over the release of the new security rules.\u00a0 Because of this, we are releasing our HIPAA Security Article Series over the next eight (8) weeks.\u00a0 The intent of these articles is to educate practices on what they should be [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12,9],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Medicus Solutions HIPAA Security Series - Volume 1 - Medicus Solutions, LLC<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Medicus Solutions HIPAA Security Series - Volume 1 - Medicus Solutions, LLC\" \/>\n<meta property=\"og:description\" content=\"Over the past few months, Medicus Solutions has received a number of questions from our practices over the release of the new security rules.\u00a0 Because of this, we are releasing our HIPAA Security Article Series over the next eight (8) weeks.\u00a0 The intent of these articles is to educate practices on what they should be [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/\" \/>\n<meta property=\"og:site_name\" content=\"Medicus Solutions, LLC\" \/>\n<meta property=\"article:published_time\" content=\"2013-08-01T05:15:42+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\" \/>\n<meta name=\"author\" content=\"admin\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"admin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/\",\"url\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/\",\"name\":\"Medicus Solutions HIPAA Security Series - Volume 1 - Medicus Solutions, LLC\",\"isPartOf\":{\"@id\":\"http:\/\/162.241.140.166\/~msinc\/#website\"},\"primaryImageOfPage\":{\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/#primaryimage\"},\"image\":{\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/#primaryimage\"},\"thumbnailUrl\":\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\",\"datePublished\":\"2013-08-01T05:15:42+00:00\",\"dateModified\":\"2013-08-01T05:15:42+00:00\",\"author\":{\"@id\":\"http:\/\/162.241.140.166\/~msinc\/#\/schema\/person\/76e02a7fc25b736a8729c86c604b4bd3\"},\"breadcrumb\":{\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/#primaryimage\",\"url\":\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\",\"contentUrl\":\"http:\/\/162.241.140.166\/~msinc\/wp-content\/uploads\/HIPAAPrepare.bmp\",\"width\":600,\"height\":617},{\"@type\":\"BreadcrumbList\",\"@id\":\"http:\/\/162.241.140.166\/~msinc\/newsletter\/medicus-solutions-hipaa-security-series-volume-1\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"http:\/\/162.241.140.166\/~msinc\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Medicus Solutions HIPAA Security Series &#8211; 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